Managing ASN and Storage

Managing ASN and Storage

This guide walks you through the steps of creating and managing Advance Shipment Notes (ASN), scheduling transfers, and utilizing storage efficiently on Noon’s Seller Lab. It also explains common errors to avoid and the statuses your ASN might go through.

Storage Classification:

Noon categorizes storage by item type and size: 

Item type classification

  1. HRV (High Retail Value) – Mobile Phones, Tablets and Laptops
  2. Apparel and Footwear – Products that belong to categories  “Apparel” and “Footwear”.
  3. Temperature controlled – Products that belong to category “Grocery”.

Item size classification:

Products that are not part of the Special Storage Types would be classified into one of the three size-based classifications based on the dimensions and weight of the product.

Maximum Dimension and weight threshold for size classification

Size classification (Storage type)

Length (cm)

Width (cm)

Height (cm)

Max shipping weight (kg)

Standard 

45

34

26

12

Oversize 

130

60

50

30

Bulky

>130

>60

>50

>30

Length, Width and height are the longest, median, and shortest side respectively.

Accessing the ASN & Storage Dashboard

  1. Log in to your Seller Lab account.
  2. Go to the Fulfilled by Noon (FBN) tab and select ASN & Storage.
  3. You will see four tabs:
    • My ASN: Create, edit, and schedule ASNs or track pending ones.
    • My Storage: View available, utilized, and in-transit storage.
    • My Requests: Manage and track extra storage requests.
    • Product Dimensions: View and update product dimension details.

Below are details of each tab:

1. My ASN

b. View a summary of available space for each storage type

c. Open ASN's that have been created but not yet sealed, scheduled, or still pending (extra storage request is pending for this ASN)

d. View all scheduled ASN's and have the option to cancel or review them

e. Search for a specific ASN, sort ASN's by creation date (newest to oldest or oldest to newest), or filter ASN's by status.

2. My Storage 

a. This tab displays details of all storage types, including available, utilized, and in-transit space.

b. Users can also see their monthly performance storage updates in this tab.

3. My Request

a. Allows users to view any extra storage requests they have made, and search, filter, or sort these requests as needed.


How to Create an ASN

Click on the three lines on the top left corner of the screen. Click on Fulfilled by noon, Navigate to ASN & Storage > Create New ASN.

Option A: Select Items from Catalog

  1. Choose "Select from Catalog."
  2. Manually select products, enter quantities, and update any missing volume details.
  3. The ASN will be created, and you will have the option to edit, cancel, or seal it. If you choose to seal the ASN, you will need to schedule it.
  4. Click Continue, review your ASN, then click Seal and confirm with Yes, Seal.


Notes

Note: When submitting an ASN, the quantity of products included

must not exceed the maximum quantity specified in the product's

max quantity field. This is the highest quantity accepted for the product.

Option B: Upload a CSV File

  1. Download the template by clicking Download CSV.
  2. Fill in product details (SKU, quantities, dimensions, and weight) and save the file.
  3. Upload the file in Seller Lab and click Continue.
  4. The ASN will be created, and you will have the option to edit, cancel, or seal it. If you choose to seal the ASN, you will need to schedule it.
  5. Review your ASN, then click Seal and confirm with Yes, Seal.


Notes

Note: Once the ASN is sealed, it can no longer be edited.

However, you can still cancel or schedule the ASN. The status will

change from "created" to "sealed" at this stage.

Requesting Extra Storage

  1. If your items exceed your current storage space, click Request Extra Storage during ASN creation.
  2. Choose to either:
    • Remove items from the ASN.
    • Submit an extra storage request for Noon’s approval.
  3. Once approved, seal and proceed with scheduling the ASN.
  4. For any rejected request, edit your ASN to match the available storage.

Scheduling the ASN

  1. After sealing the ASN, click Schedule on the ASN details page.
  2. Select a warehouse with available space and choose a date and time slot.
  3. Click Confirm Slot to finalize the schedule.

 

4.The ASN will be successfully scheduled and you will be taken back to the ASN details page with the scheduled date and time displayed.

Rescheduling Your ASN

If you miss your delivery slot:

  1. Go to the ASN details page and click Reschedule.
  2. A pop-up appears to confirm if you want to reschedule the ASN. Click on Yes, Reschedule to continue.
  3. Select a warehouse, new date and time slot, and click confirm slot.
  4. Your ASN is now rescheduled to the new slot and the original slot will become available for other sellers.

Printing Transfer Documentation

Once the ASN is scheduled you should print the transfer documentation and prepare your products for dispatch to noon with your chosen logistics partner or your own transportation means.
You have 2 ways to print the ASN:

  1. From the ASN page: click Print ASN to print required documents.
  2. From the list of ASNs: go to All ASNs under the ASN & storage dashboard, you will see the status of the ASN which are scheduled, click on the action button and select Print option to print the document needed for the ASN transfer .

Troubleshooting: If the print option doesn’t appear, refresh the page or try a different browser.

  1. From the ASN page:

 2.   From the list of ASNs:

Checking Receipt of Goods Received  (GRN)

Once noon processes your transfer, your transfer summary will show item statuses:

  • Accepted: Items in good condition (have no content or other quality issues) and ready for sale.
  • Rejected: Items damaged or not meeting quality standards.
  • Unidentified: Items that could not be identified or mapped to an existing SKU in your account.

ASN Statuses

In the process flow the ASN status will be changing depending on the stage of the process. The status you will fine are:

ASN Status

Explanation

Created

The ASN is newly created, or an already existing ASN which is not yet sealed will show this status.

Sealed

Once you have made the selection of the SKUs and its quantity to be transferred, you need to seal the ASN. Once the ASN is sealed, it can no longer be edited. But it can still be canceled or scheduled for delivery.

Scheduled

This status means that the ASN is scheduled to be delivered to the respective noon fulfillment center on the selected slot.

Pending

This status is found in case the ASN is having some pending request for additional space attached to the ASN.

Handed Over

This status indicates that warehouse agents have unloaded and gated the ASN products from the seller's vehicle.

 

Receiving

ASN products are going through a quality control check and being received in the warehouse.

 

Putaway in Progress

ASN products are being put away in their designated inventory locations.

GRN Completed

The receiving and putaway process is completed for the ASN with inventory being available on the marketplace. At this stage, seller will receive the GRN report too.

Canceled

The seller has an option to cancel the ASN at any point of the process flow. However, if the ASN is close to the scheduled date or is already expired the ASN cannot be canceled.

Expired

 

You may find this status in 2 scenarios

1. A ‘Sealed’ ASN will expire in 60 days if not scheduled, counting from the time it was sealed.

 

2. A ‘Scheduled’ ASN will expire 2 days after the scheduled date (the date selected by the seller to ship their products to the warehouse).

Common Errors to Avoid

The seller needs to make sure to avoid these errors, which will prevent the creation of the ASN. 

  1. Incorrect Quantity: Ensure the quantity is accurate and greater than zero.
  2. Missing Volume Details: Provide all dimension and weight details for the SKUs.
  3. Wrong Product Combination: Avoid combining HRV and standard items in the same ASN.

 

 

That’s it!

 

Got questions?

Reach out to seller@noon.com

 

 

 


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