Update Your Legal Documents

Update Your Legal Documents

We have introduced a new documentation management platform which is designed to empower you with full control over your legal documents, including your Trade License, VAT Certificate (if applicable), Bank Details, Authorized Signatory Details (Identity proof) among others.

Just update your documents within the new platform, and then sit back as we diligently review and approve them. Once approved, you'll have the autonomy to manage subsequent changes by yourself.

Note:
1. Updating these documents will not impact your current selling privileges
or your account status. You can continue to manage your seller account as usual.
2. If you already have an approved ‘legal entity’, you need not take any further
action and can operate your store as usual.

Follow these steps to provide your documents:

- Log in to your seller account using this link.

- Click on the red banner on the home page, as depicted below.


- You will be redirected to the next page where you need to confirm the country you are registered in, then click Next Step.

- In the next page, you will be requested to provide fundamental information about your registered entity. The details requested include:

  1. Name of the registration authority (in case the authority name is not available in the dropdown list, you will have to select the option ‘Others’ and send a copy of your Trade License at seller@noon.com) (refer image below).
  2. Other details:
    - License number
    - Company name
    - Company address
    - License issue and Expiry date.
    - List of permitted activities as per your trade license (optional field).
  3. You will need to upload a copy of your Trade License, then click on ‘Create Legal Entity’.

- You will then be directed to the Legal Entity details page, with a ‘Draft’ status against your Legal Entity, as shown below.

- To be able to submit the legal entity for approval, simply fill up the following details:

  • Tax Details: Fill the ‘Tax Details’ section by clicking ‘Add Tax Details’, then add:
    - Select the country you will be selling in.
    - Select your taxation status i.e. VAT Registered or Non-VAT Registered

    - If you are VAT registered, select VAT registered option and click ‘Next Step’. Fill your registration details as prompted and upload a copy of your VAT Registration Certificate. Once done click ‘Add Tax Details’ to confirm.

    - If you are not VAT registered, simply select the ‘Non-VAT Registered’ option and click on the ‘Add Tax Details’ button to confirm.

    As an Egyptian seller, you will also be required to provide information
    on your Tax Card and upload a copy of the same, regardless of the VAT
    Registration status.
  • Authorized Signatory Details: You will need to provide details of the Authorized Signatories of your Legal Entity.
    - Click on the ‘Add Authorized Signatory’ button as shown below. A pop-up appear on the screen. You are requested to fill in the details in this pop-up and click on "Create Authorized Signatory".
    Note: Provide the details as prompted and upload a proof to verify your
    identity. Check accepted proof types here

You need to check whether the name of the Authorized Signatory matches with the name of the Owner / Manager as per the Trade License. There can be the following 2 types of scenarios:

Scenario 1:

  • Name of the Authorized Signatory matches with the name on the Trade License: Select the option ‘Yes’ in the field as shown in the image below.
  • Click on the ‘Create Authorized Signatory’ button to confirm the details.

Scenario 2:

  • Name of the Authorized Signatory does not match with the name on the Trade License: Select the option ‘No’ in the field as shown in the image below.
  • Upload a Power of Attorney on your company letterhead, signed by one of the authorized signatories, and click on the ‘Create Authorized Signatory’ button to confirm the details.

Once all sections are filled and required documents are uploaded, click on the ‘Submit for Approval’ button as shown below.

Status of your Legal Entity will change to ‘Submitted for Approval’.

Once you submitted the details it will be reviewed by our specialized team which will have either of the given two results. 

  1. You will be notified via email once your Legal Entity is ‘Approved’.
  2. Next you need to ‘Link’ your Legal Entity to your store. You can do so by clicking on the ‘Link Legal Entity to your store’ option on the Partner Platform, as shown in the image below.
  3. You will need to select your Legal Entity from the dropdown and then click on the ‘Link Legal Entity’ button. Upon successfully linking the Legal Entity, you will need to review and accept the Terms & Conditions (T&Cs) for selling on noon. You can do so by following the below steps:
    - Select the option ‘Click here to send the agreement on behalf of <Legal Entity Name>

    - Select the Authorized Signatory Name from the dropdown and click on the ‘Send T&C for Review’ button as shown in the image below.

    - As a last step, you will need to accept the T&Cs which you received on your registered email ID.

You will be successfully onboarded and can now start listing your products.

  1. You will be notified via email if your Legal Entity is ‘Rejected’, along with the rejection reason. 
  2. To rectify errors in the Legal Entity, you need to select the option ‘Your approval request for Legal Entity <Number> has been rejected’ on the Partner Platform page, as shown in the image below. This page can be accessed from the rejection email or directly through your noon account. 
  3. You will be directed to the Legal Entity page, where you can view the rejection reasons. Your Legal Entity will be in the ‘Draft Pending Resubmission’ stage.
  4. You can make the required changes in any of the sections by clicking on the ‘Details’ button.
  5. You can also create a fresh Legal Entity by clicking on the ‘Overview’ button available on the left side of the page and then by choosing the option  ‘Add Legal Entity’, as shown in the images below.
  6. Once errors have been rectified, you will need to resubmit the application by clicking the ‘Submit for Approval’ button.

 

That’s it!

 

Got questions?

Reach out to seller@noon.com



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