How to setup the Invoicing Profile for Global Selling?
To make invoicing simpler and more accurate for global sellers, we’ve introduced Invoicing Profiles. With this feature, you can ensure compliance with invoicing requirements if your products are being shipped internationally. This guide will walk you through the purpose of invoicing profiles, how to set them up, and best practices to manage them efficiently.
We will first understand what an origin is and how it is useful. An origin refers to the location your products are shipped from—this could be your main fulfillment center, a specific region, or even a free zone (each free zone is treated as its own origin). For every origin, you can link:
- The legal entity (LE) for that origin.
- The payment method used for transactions
How to access the Invoicing Profile?
To access the Invoicing Profile page, you can follow these simple steps.
- On the Seller Lab homepage, click on the Edit Store Details option.
- In the Noon Store Details page, click on the Legal & Payments option.
- On the next page, under the Legal & Payment section, you will see a notification for cross-border sellers. Click on the hyperlink to proceed.
- You will be redirected to the Invoicing Profile. To start the creation of an invoicing profile, click on Create Origin.
Creating the Origin.
This is the step when you can select the origin i.e., from where the item is getting shipped. You can follow these step to add the origin.
- Once you click on Create Origin in the previous step, you will have to select the Origin country from the drop-down. Once you select it you click on Save.
Note: Origin once selected cannot be edited or changed. Please ensure you select and save the correct origin.
- Once you click on Save, you will be moving to the next step to link your Legal entity. You have 2 options here :
- Create a new Legal entity and submit it for approval.
- Link to an approved existing Legal Entity.
Note: You can refer to the article to create a new Legal Entity.
You can select the existing approval LE and click on Link.
You will have 2 scenarios here.
1. If the contract is signed.
2. If the contract is not signed.
Scenario 1:
- If the Legal Entity is approved and you have signed the contract, you will see a pop-up which says the contract is already signed and you just have to click on Link Legal Entity button to complete the process.
Scenario 2:
- If the contract is not signed, you will find an option to Edit Legal Entity in case you want to change the LE, or you can click on Continue to proceed to the next step.
- In the next step, you will see an option to Send Agreement.
- You will be redirected to select the Authorized Signatory who will sign the contract for the store. You can select the signatory from the drop-down and then click on Send T&C for Review.
- Once you trigger the terms and conditions, an email is sent to the email linked to the authorized signatory, and you can carefully read the Terms and Conditions. Then select the checkbox of the disclaimer and click on Sign Agreement.
-This will show that the Terms and Conditions are signed and the Legal entity is linked to the origin.
Linking the Payment Method
You also must add a payment method to successfully receive the payments for the sales you do on the global selling model. Let's understand how you can link the payment method.
- Once the Legal entity is linked, you can further scroll down, and you will find the Payment Method. You have 2 options here :
- Create or add a New Payment Method
- Link to an existing approved payment method.
Note: You can refer to this article to understand how to add a payment method.
You can select the existing Payment Method from the drop-down and click on Link.
-Once the Payment Method is added, you will find an option to Edit Payment Method in case you wish to make any edits.
- This completes the process of adding an Invoicing Profile. You can see the profile you added at the top, and there is an option Add Another Origin to add a new profile at the bottom.
Note: You can add Invoicing profiles only for the available countries of origin.
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